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Fleet Management

Take control of every asset with NAXT fleet management software

Purpose-built capabilities in one fleet management system

Vehicle & Equipment Tracking

View every unit by make, model, branch, location, and type: Drill down to the hours on a specific machine.

Telematics Integration

Automatically pull hour meter, location, fuel level, error codes, and geofencing from connected assets.

Maintenance Scheduling

Schedule service visits automatically using calendar or telematics interfaces, and track upcoming and overdue services.

Mobile Field Access

Let technicians complete their entire day — online or offline — from a mobile device.

Parts On Hand

Interface parts availability, ordering, and lookup with your OEM so the right parts are ready for every repair.

Safety & Compliance

Built-in safety and compliance functions inside a single integrated platform.

Our fleet management system software is built with the following modules

Dive deeper into our fleet management features by clicking the items below.

Fleet & Asset Tracking

Track every unit by make, model, branch, and location, viewing all locations at a glance with drill-down to hours and attachments on specific units.
Track inventory by dimensions including serial number and equipment ID, and assign a barcode to each asset.
Manage mixed fleets, including service trucks, alongside owned, leased, re-rent, and other asset types.
Handle outbound, inbound, and store-to-store movements with Equipment Movement Records (EMR).

Fleet Maintenance & Service

Create and manage service work orders: recording service time, expenses, parts, and outside labor and materials.
Set up service orders manually or automatically at periodic intervals.
Build service agreements and schedule service visits automatically via calendar or telematics interfaces.
Track true profit and loss at both the equipment and contract levels.
Register repair tasks, undertake diagnosis tracking, and record resolution.
Manage technician time (clock in to a job in real time or batch-enter labor), then view and approve it.
Oversee upcoming and overdue scheduled services and compare estimated vs. actual amounts (NAXT Power BI Report Package).
Import and refine standard jobs from supported OEMs
Allocate assignments by technician skill level and certification.
Gain accurate field and shop-floor scheduling visibility through visual reports (Service Calls & Dispatching).

Telematics

Automatically obtain hour meter, location, fuel level, error codes, and geofencing from connected assets.
Feed telematics data directly into automatic service scheduling.
Integrates with leading telematics providers (e.g. Product Link).

Mobile Suite; Fleet Management Apps

Complete an entire day’s work from a mobile device, online or offline.
Look up service history on any machine and navigate to job sites.
Create and submit service reports from the road; add parts, services, and tasks in the app.
Log work time and non-billable time, and request time off.
Scan a barcode to pull up equipment details and contract information.
Update hour-meter and fuel readings and run inspections when shipping or receiving, recording any damage.
Import photos and supporting documents straight into system records.

Parts & Supply Chain

Interface parts availability, ordering, lookup, pricing, and replacements/substitutions with your OEM.
Track parts inventory by site, warehouse, location, batch, and serial number, and run cycle counts.
Measure service fill rate to ensure the right parts are on hand for maintenance (NAXT Power BI Report Package).
Run warehouse operations with fully radio frequent wireless scanning.
Manage returns, cores, and multisite branch transfers.

Warranty Management

Submit and reconcile warranty claims; auto-transmit claims to supported OEMs and receive acknowledgment and settlement.
Set parameters to automatically settle and close claims that fall within your guidelines.
Track warranty parts end-to-end, including returns to the vendor and OEM retention periods.

Safety & Compliance

Built-in safety and compliance functions inside an integrated Microsoft Dynamics 365 platform.
Support day-to-day compliance with mobile inspections, checklists, and damage recording at ship/receive.
Maintain a complete, auditable service and repair history on every asset.

Cost, Revenue & Business Intelligence

Track every unit by make, model, branch, and location, viewing all locations at a glance with drill-down to hours and attachments on specific units.
Track inventory by dimensions including serial number and equipment ID, and assign a barcode to each asset.
Manage mixed fleets (including service trucks) alongside owned, leased, re-rent, and other asset types.
Track every cost per asset: acquisition cost, capital additions/reductions, depreciation earned, warranty expense, and expensed repairs.
Drill down to the transaction level to review every step in an asset’s financial history.
See holistic cost and revenue across each asset’s lifecycle.
Analyze utilization, service efficiency, and inventory with the prebuilt NAXT Power BI Report Package.

AI & Automation

Built on Microsoft Dynamics 365 and the Power Platform with native Microsoft Copilot integration.
Build reports and dashboards in Power BI and Fabric using plain language.
Get automated summaries for customers, orders, and purchase orders.
Automate routine workflows with Power Automate: described in plain language.

Track every unit by make, model, branch, and location, viewing all locations at a glance with drill-down to hours and attachments on specific units.
Track inventory by dimensions including serial number and equipment ID, and assign a barcode to each asset.
Manage mixed fleets, including service trucks, alongside owned, leased, re-rent, and other asset types.
Handle outbound, inbound, and store-to-store movements with Equipment Movement Records (EMR).

Create and manage service work orders: recording service time, expenses, parts, and outside labor and materials.
Set up service orders manually or automatically at periodic intervals.
Build service agreements and schedule service visits automatically via calendar or telematics interfaces.
Track true profit and loss at both the equipment and contract levels.
Register repair tasks, undertake diagnosis tracking, and record resolution.
Manage technician time (clock in to a job in real time or batch-enter labor), then view and approve it.
Oversee upcoming and overdue scheduled services and compare estimated vs. actual amounts (NAXT Power BI Report Package).
Import and refine standard jobs from supported OEMs
Allocate assignments by technician skill level and certification.
Gain accurate field and shop-floor scheduling visibility through visual reports (Service Calls & Dispatching).

Automatically obtain hour meter, location, fuel level, error codes, and geofencing from connected assets.
Feed telematics data directly into automatic service scheduling.
Integrates with leading telematics providers (e.g. Product Link).

Rental Equipment Tracker on Mobile Phone

Complete an entire day’s work from a mobile device, online or offline.
Look up service history on any machine and navigate to job sites.
Create and submit service reports from the road; add parts, services, and tasks in the app.
Log work time and non-billable time, and request time off.
Scan a barcode to pull up equipment details and contract information.
Update hour-meter and fuel readings and run inspections when shipping or receiving, recording any damage.
Import photos and supporting documents straight into system records.

Interface parts availability, ordering, lookup, pricing, and replacements/substitutions with your OEM.
Track parts inventory by site, warehouse, location, batch, and serial number, and run cycle counts.
Measure service fill rate to ensure the right parts are on hand for maintenance (NAXT Power BI Report Package).
Run warehouse operations with fully radio frequent wireless scanning.
Manage returns, cores, and multisite branch transfers.

Submit and reconcile warranty claims; auto-transmit claims to supported OEMs and receive acknowledgment and settlement.
Set parameters to automatically settle and close claims that fall within your guidelines.
Track warranty parts end-to-end, including returns to the vendor and OEM retention periods.

Rental Cart Checkout Functionality in NAXT ERP

Built-in safety and compliance functions inside an integrated Microsoft Dynamics 365 platform.
Support day-to-day compliance with mobile inspections, checklists, and damage recording at ship/receive.
Maintain a complete, auditable service and repair history on every asset.

Track every unit by make, model, branch, and location, viewing all locations at a glance with drill-down to hours and attachments on specific units.
Track inventory by dimensions including serial number and equipment ID, and assign a barcode to each asset.
Manage mixed fleets (including service trucks) alongside owned, leased, re-rent, and other asset types.
Track every cost per asset: acquisition cost, capital additions/reductions, depreciation earned, warranty expense, and expensed repairs.
Drill down to the transaction level to review every step in an asset’s financial history.
See holistic cost and revenue across each asset’s lifecycle.
Analyze utilization, service efficiency, and inventory with the prebuilt NAXT Power BI Report Package.

Rental Incidental Charges Functionality NAXT Dashboard

Built on Microsoft Dynamics 365 and the Power Platform with native Microsoft Copilot integration.
Build reports and dashboards in Power BI and Fabric using plain language.
Get automated summaries for customers, orders, and purchase orders.
Automate routine workflows with Power Automate: described in plain language.

Track every unit by make, model, branch, and location, viewing all locations at a glance with drill-down to hours and attachments on specific units.
Track inventory by dimensions including serial number and equipment ID, and assign a barcode to each asset.
Manage mixed fleets, including service trucks, alongside owned, leased, re-rent, and other asset types.
Handle outbound, inbound, and store-to-store movements with Equipment Movement Records (EMR).

Create and manage service work orders: recording service time, expenses, parts, and outside labor and materials.
Set up service orders manually or automatically at periodic intervals.
Build service agreements and schedule service visits automatically via calendar or telematics interfaces.
Track true profit and loss at both the equipment and contract levels.
Register repair tasks, undertake diagnosis tracking, and record resolution.
Manage technician time (clock in to a job in real time or batch-enter labor), then view and approve it.
Oversee upcoming and overdue scheduled services and compare estimated vs. actual amounts (NAXT Power BI Report Package).
Import and refine standard jobs from supported OEMs
Allocate assignments by technician skill level and certification.
Gain accurate field and shop-floor scheduling visibility through visual reports (Service Calls & Dispatching).

Automatically obtain hour meter, location, fuel level, error codes, and geofencing from connected assets.
Feed telematics data directly into automatic service scheduling.
Integrates with leading telematics providers (e.g. Product Link).

Complete an entire day’s work from a mobile device, online or offline.
Look up service history on any machine and navigate to job sites.
Create and submit service reports from the road; add parts, services, and tasks in the app.
Log work time and non-billable time, and request time off.
Scan a barcode to pull up equipment details and contract information.
Update hour-meter and fuel readings and run inspections when shipping or receiving, recording any damage.
Import photos and supporting documents straight into system records.

Interface parts availability, ordering, lookup, pricing, and replacements/substitutions with your OEM.
Track parts inventory by site, warehouse, location, batch, and serial number, and run cycle counts.
Measure service fill rate to ensure the right parts are on hand for maintenance (NAXT Power BI Report Package).
Run warehouse operations with fully radio frequent wireless scanning.
Manage returns, cores, and multisite branch transfers.

Submit and reconcile warranty claims; auto-transmit claims to supported OEMs and receive acknowledgment and settlement.
Set parameters to automatically settle and close claims that fall within your guidelines.
Track warranty parts end-to-end, including returns to the vendor and OEM retention periods.

Built-in safety and compliance functions inside an integrated Microsoft Dynamics 365 platform.
Support day-to-day compliance with mobile inspections, checklists, and damage recording at ship/receive.
Maintain a complete, auditable service and repair history on every asset.

Track every unit by make, model, branch, and location, viewing all locations at a glance with drill-down to hours and attachments on specific units.
Track inventory by dimensions including serial number and equipment ID, and assign a barcode to each asset.
Manage mixed fleets (including service trucks) alongside owned, leased, re-rent, and other asset types.
Track every cost per asset: acquisition cost, capital additions/reductions, depreciation earned, warranty expense, and expensed repairs.
Drill down to the transaction level to review every step in an asset’s financial history.
See holistic cost and revenue across each asset’s lifecycle.
Analyze utilization, service efficiency, and inventory with the prebuilt NAXT Power BI Report Package.

Built on Microsoft Dynamics 365 and the Power Platform with native Microsoft Copilot integration.
Build reports and dashboards in Power BI and Fabric using plain language.
Get automated summaries for customers, orders, and purchase orders.
Automate routine workflows with Power Automate: described in plain language.

With NAXT, it’s easy to see your fleet’s return on investment.

Benchmark your locations

With a single system and unified processes, you can monitor and rank your branches, locations, or service shops. Control the best practices, implementing them everywhere, and rewarding actual performance while staying agile.

Watch your total cost of ownership

NAXT captures every cost and every dollar of revenue against each asset. Because maintenance and service costs are tracked to the individual unit, every vehicle or machine carries a complete, holistic financial view making true total cost of ownership easy to see.

Retain your workforce

An intuitive system adds to a technician’s capabilities reminding them with checklists, optimizing operations through dynamic workspaces, and speeding up onboarding, so the less-experienced staff can follow correct procedures for the situation in front of them.

Keep up with fleet growth

As your fleet grows, deciding which vehicles and equipment to invest in means weighing financing costs, depreciation, and running costs against the value each asset delivers. NAXT gives managers the cost and utilization data to make those calls with confidence.

What is NAXT?

NAXT is a leading solution for fleet managers on Microsoft Dynamics 365.

NAXT is a leading solution on Microsoft Dynamics 365 and a great fit for companies managing fleets of vehicles, trucks, buses, or mixed equipment. With the full capacity of an ERP and CRM, it brings maintenance, service, parts, telematics, and safety and compliance together on one integrated platform, backed by 700+ predefined equipment dealership processes, built-in business intelligence reports, and a partner ecosystem made for this industry.

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Solutions

Dealer Operations

Partner Ecosystem

Industries Served

Customer Engagement

Fleet Management Solutions built for you and your team

For CEOs & Owners

Ensure your dealership’s future growth with NAXT.

For CFOs

Position your business for growth by reducing costs, complexity and risks.

For CIOs

Get more from your infrastructure with a dynamic, full-stack, cloud-based ERP solution.

For Service Managers

Transform your operation from a box mover to a solution provider.

For Fleet/Rental Managers

Increase utilization and manage your growing fleet in real time with NAXT.

One of the big benefits of going with NAXT is that you get access to the dealer community because there are several other dealers that are now moving toward Dynamics 365, and . . . NAXT kind of acts as this connective tissue between these dealers.

Isaac Berling

Director of Enterprise Applications , Ziegler Cat

We narrowed down to NAXT 365 as it proved to have a very strong business perspective. It was strong in allowing us to deliver to our customers what they needed from us.

Ahiro Guzman

Business Transformation Manager , SOE360

I think it’s fair to say that we still have a touch of silos that’s there, but this solution (NAXT) has maybe made us more aware of them.

Anders Roil

Director of Digital , Zeppelin

Our leadership began researching to find what they wanted was a Microsoft provider that was future-forward technology focused, and more importantly, was one that was within the dealership community.

Danielle Papenberg

Director of Organizational Development , Foley, Inc.

When we looked at the alternatives out there and spoke to other (Caterpillar) dealers, NAXT was the solution that met our needs most closely.

Martin Briggs

President , Relianz Mining Solutions

We were looking for a more modern landscape, easier to adapt to, but also more flexible in this ever-changing and fast-changing world so that we could keep pace with what’s happening around us.

Ben Van der Werff

Product Owner NAXT , Zeppelin