Rental Management

Become more efficient with our
rental management software

Take advantage of these unique rental features

Transfer Equipment

Easily transfer equipment from new inventory to the rental fleet with seamless financial transactions All transfers are administrated by security, so only those who have authority may approve fleet transfers.

Calculate Rental Conversions

Quickly calculate total rental amounts upfront and easily record deposits paid by the customer.

Manage Contracts

Quickly calculate remaining amount and overtime to be invoiced at the end of the contract with our advanced best rate calculator.

Work Tool Utilization

Gain immediate insight into the prime product, work tools, and attachment utilization.

Depreciation Methods

Multiple depreciation methods are supported, such as revenue-based and straight line.

Flexible Billing

Invoicing in advance and/or arrears, flexible periodic billing (daily, weekly, monthly).

Wizard-like Interface

Wizard-like interface for a quick quotation and contract creation, and a one-stop-shop user experience for rental coordinators for contract closing.

Our solutions are built with the following modules for rental management

Dive deeper into our rental management features by clicking the items below.


Quickly obtain rental fleet utilization

  • Obtain utilization (SMU, time, and financial) at the fleet, division, branch, make, type, model, and serial number level. Including obtaining utilization for work tools and attachments
  • Analyze rental fleet utilization trends, filter for machine group codes and models by using a prebuilt BI report (NAXT365 Power BI Report Package)

Pricing Engine

Dynamic Pricing Engine Features

  • Supports multiple rental rates for the same model/rental class (e.g., standard duty, multiple shifts, continuous duty, demolition, harsh environment, etc.)
  • Set pricing based on customer or store
  • Set predefined discounts per division, but also can add discounts on the contract level
  • Control discounting by setting pricing parameters for rental coordinators with approval
  • Calculate rental fee on the calendar based, either with a daily base rate or by prorating the weekly or monthly rate
  • Calculate hourly billing for daily rentals
  • Calculate the best rate at the end of the contract, either based on the daily/weekly/monthly rates or prorated

Equipment Tracking

Centralized Equipment Tracking

  • Communicates with leading telematics Product Link
  • Obtain hour meter, location, fuel level, error codes, and geofencing automatically, depending on the transmitter
  • Supports automatic overtime billing for long-term contracts, either periodically calculated for each invoicing period or at the end of the contract

Attachment Handling

Easily Track and Connect Attachments with Equipment

  • Connect an attachment or work tool to a prime product
  • Track service history and utilization of attachments easily
  • View suggested attachments per model or rental class on the contract

Insurance Management

Insurance Management

Verify the presence of proper coverage; provides the ability to sell damage waiver as an optional charge on a contract.


Scheduling Module Features

  • Create shipping or receiving documents at contract start, equipment swap, or upon return instantly
  • Ship and receive equipment at the yard with a smartphone using barcoding
  • Issue purchase order to the transportation vendor and link it to the movement record
  • View available equipment, equipment pending service, or equipment to be returned
  • Schedule future requirements with a calendar based graphical display showing the duration of contracts, quotations, and reservations for each piece of rental equipment

Lien Reporting

Lien Reporting

Automatically generate and transmit requisite notices to the corrective party in areas where notice to the owner is required.

Incidental Charges

Incidental Charge Capabilities

  • Add fuel charges, transport charges, and environmental fees as either a fixed amount or a percentage of the rental fee, rental rate, or asking price
  • Capture the cost of damage repairs by billing from within the contract
  • Add recurring charges or charges that are only invoiced once.
  • Charges can be invoiced together with the rental fee or as a separate supplemental invoice

With NAXT Solutions, it’s easy to see your return on investment.

Benchmark your departments

With a single system and unified processes, you can monitor and rank your branches, locations, or service shops, enabling you to control best practices and implement them everywhere. It also allows you to reward actual performance and maintain organizational agility.

Watch your profitability

NAXT collects all costs and revenue information on each piece of equipment, regardless if it is in the new, used, or rental fleet. Furthermore, service costs and revenue are tracked to the machine, so any equipment has a holistic financial view.

Retain your workforce

A valuable and intuitive system can add to a technician’s capabilities by reminding them with checklists, optimize operations through dynamic workspaces, and speed up onboarding. The system will not replace experience but will enable those with less experience to follow correct procedures based on specific circumstances.

Keep up with rental growth

To make equipment rental profitable, you must consider financing costs and depreciation, among other expenditures, and compare those to revenue. Based on this information, executives and rental managers can decide which type of equipment and service they should invest in when extending their rental portfolio.

What is NAXT?

NAXT is a leading solution for equipment dealers on Microsoft Dynamics 365.

Beyond offering a complete dealership management solution with all the capacity of an ERP and CRM, we provide over 700 predefined equipment dealership processes, delivering insightful business intelligence reports along with partner eco-system solutions made for this industry.

Solutions built for you and your team

For CEOs & Owners

Ensure your equipment dealership’s future growth with NAXT.

For CFOs

Position your equipment dealership for growth by reducing costs, complexity and risks.

For CIOs

Get more from your infrastructure with a dynamic, full-stack, cloud-based ERP solution.

For Rental Managers

Increase utilization and manage your growing fleet in real time with NAXT.

For Service Managers

Transform your dealership from a box mover to a solution provider.

One of the big benefits of going with NAXT is that you get access to the dealer community because there are several other dealers that are now moving toward Dynamics 365, and . . . NAXT kind of acts as this connective tissue between these dealers.

Isaac Berling

Director of Enterprise Applications , Ziegler Cat

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We narrowed down to NAXT 365 as it proved to have a very strong business perspective. It was strong in allowing us to deliver to our customers what they needed from us.

Ahiro Guzman

Business Transformation Manager , SOE360

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I think it’s fair to say that we still have a touch of silos that’s there, but this solution (NAXT) has maybe made us more aware of them.

Anders Roil

Director of Digital , Pon Equipment and Pon Rental

Our leadership began researching to find what they wanted was a Microsoft provider that was future-forward technology focused, and more importantly, was one that was within the dealership community.

Danielle Papenberg

Director of Organizational Development , Foley, Inc.

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When we looked at the alternatives out there and spoke to other (Caterpillar) dealers, NAXT was the solution that met our needs most closely.

Martin Briggs

President , Relianz Mining Solutions

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We were looking for a more modern landscape, easier to adapt to, but also more flexible in this ever-changing and fast-changing world so that we could keep pace with what’s happening around us.

Ben Van der Werff

Product Owner NAXT , Pon Equipment and Pon Power